Running a business can be challenging, especially when you have a scattered field force. As the workers are located at different task sites, it is a bit difficult to track or monitor their productivity. However, a solution like employee tracking software can do wonders in this manner. It helps you conveniently track your team’s working hours and their activities during the coworking moments.
The software provides real-time insight into all employees’ performance. You can assess your individual employee’s progress, identify areas of improvement, and implement changes to their training programs. This will help your employees to work to their full potential and ultimately let your business achieve significant growth. Here are different ways you can use the employee tracking system to boost your overall business flow.
Ways to Use Employee Tracking Software
The role of employee monitoring software is very important for field organizations. From managing employees’ attendance to leaves, expenses, tasks, and orders, you can get a complete insight into all with this one-stop solution. Let’s reveal how the software proves to be a backbone for your field organization by ensuring:
- Accurate Geo-verified Attendance Reporting
Employees at the convenience of some simple taps, can mark their attendance from their GPS-enabled devices like mobile phones. The geotagged feature captures the geographical identification like the lat and long coordinates of employees’ locations.
By assessing those coordinates, you can ensure that employees are present where they are supposed to be. This eradicates the chances for employees to commit fraud while logging in. A field service management software with accurate attendance records provides a competitive edge to organizations against those that are managed conventionally.
- Real-time Employee Tracking
With real-time employee tracking, we mean that you get the record of employees’ actual working hours, locations, activities, idle time, and task status. It helps bring forward a complete picture of how employees utilize their time and what are their project status. Tracking all these without relying on manual methods helps you save and invest your precious time in strategic moves to improve your employees’ skills.
- Seamless Expense Reporting
The employee tracking software comes with expense evidence upload and hierarchy approval. These features make it simpler for both your field employees and managers to request expense claims and initiate reimbursement. For instance, employees upload bills and invoices from their employee management apps. Managers on the hierarchy receive notification about it and authenticate the evidence.
After completing validation, the finance team processes reimbursement to each employee. When employees get their reimbursement on time, they will feel more motivated and productive towards their work.
- Efficient Shift & Job Scheduling
When you get a complete insight into employees’ productivity, you can swiftly schedule their shifts and delegate them to the right task. Whether you have fixed or rotational shifts, the employee tracking software helps in managing multiple shift patterns.
The digital tool eliminates the intricacies of precise creation, efficient management, and dynamic adaptability of work schedules. Thus, it empowers organizations to foster a more efficient work environment for employees.
- Effective Leave Management
Besides, employees are not required to rely on managers for leave requesting and updating procedures. They can easily access their smartphones and apply for leaves that managers can view for further acknowledgment, making the whole procedure super smooth.
Soon after getting the manager’s approval, the system automatically updates employees’ leave balances. Also, it is easier to assess absenteeism and leave trends with reports generated on employees’ leaves.
- Insights on Distance Traveled
It is a bit difficult to enjoy real-time employee tracking without distance-traveled reports. These reports bring the distance or miles covered by employees from point A to point B.
By accessing the report, you can get a quick and thorough glance at field activities and team performance. How much they have traveled, what locations they have covered, and stoppages during the journey, you can look at all, thanks to these reports.
Must Read: What is Employee Mileage Reimbursement? Eligibility & Laws
- Accurate Timesheet Management
You can also experience a 360° view of employees’ time tracking. This feature tracks the time an employee has worked on a specific project or task. It comes in handy when you want to detect which tasks take up more time than usual. You can even identify areas that delay the completion of work. No matter where your employees are located, the automated time tracking starts tracking employees’ time just after they log in.
Take it Away!
So, these are all the ways through which you can utilize the employee tracking software to its full potential. Having it in your field organization helps you unlock the door of employees’ productivity efficiently. The software lets you manage not just the employees’ task progress but various other aspects.
While manual tracking can lead to errors, the software helps automate the entire field workforce management procedure, eliminating the chance of mistakes while recording employees’ locations, activities, tasks, and progress. One such software that helps in providing real-time employee tracking is TrackoField. Along with the features, you will find:
- Geotagged attendance marking,
- Real-time employee tracking,
- Live workforce monitoring,
- Distance traveled report
- Timesheet management.
That’s just a bit about TrackoField. If you want to learn more about its incredible capabilities, sign up to use the software for free.