Your team has been communicating via Google, using Gmail or Google to chat with friends, or Google Drive to share documents with colleagues. The consumer versions of these apps make it fairly easy for teams to communicate and collaborate, and they’re completely free.
The short answer is that managed IT services in Toronto your organization more control and more functionality, so you can secure documents and data, collaborate more efficiently, and get the most out of your business. Use advanced features and programs to help your team work faster, more collaboratively, and more efficiently informed than ever before.
1. Use branded email through Gmail client
With Google Workspace for Business, you get all Gmail’s features, reliability, and familiarity, but with the company domain name. For employees, it’s the same user experience they’re used to in consumer Gmail, so they can easily switch between their personal accounts.
2. Unlimited file storage and sharing via Google Drive
Each user has a Drive account to store notes and other files that their teammates don’t need to access. Additionally, each team can have its own Team Drive, where users can share documents other team members need to access. Of course, they can also share files and folders using the consumer version of Drive, but they have to grant access and assign permissions to each user manually. Not only does this take longer, but if the document owner needs to remember to include the person who needs access, that person has to ask permission and wait for the document owner to check their email.
3. Collaborate in real time
Collaboration can be difficult, even when everyone is in the office, but with employees increasingly divided between the office and different remote workplaces, it’s all the more complicated. Google Workspace for Business includes a range of collaboration apps exclusively for the Business edition or upgraded from the Consumer edition.
4. Combine Google Workspace with CRM and other third-party apps
By combining Google Workspace for business with CRM and other apps, your team can work seamlessly across multiple platforms, all from within the Google Workspace app. Employees access business applications with just one login and waste no time back and forth, doubling effort (and data). Your business benefits from increased productivity; you don’t have to worry about data inconsistencies and human error.
5. Manage everything from the admin console
An intuitive dashboard lets you add and remove users, customize the user experience, create roles, assign permissions, and configure security settings.
For example, you can block untrusted apps, apply a security key, or require two-step verification. If they sign in to Google Workspace or other apps from a new computer, Google sends a text message with a code that they must enter to access their data. Google Workspace for Business also includes advanced email scanning to detect security threats and security analysis and best practices recommendations to help protect your business.
6. Get enterprise-grade security with Endpoint Management
The Admin console lets you control your Google Workspace for Business accounts; Endpoint management lets you control which devices can access these accounts.
With Google Workspace Endpoint Management, you can deliver apps to mobile devices quickly and at scale. You can also check usage, manage privacy settings, and limit access on any device.
7. Protect corporate data with Google Vault
Vault allows you to retain important data for as long as you need, including from suspended accounts. You can set retention and suspension rules on certain Google Workspace apps to protect user data, even on deleted documents and suspended accounts. This helps avoid data loss when employees leave the company and can help the legal team navigate potential problems.
8. Launch Websites with Google Sites
Need a website for your startup? You may be an established business and need a new, interactive way to share information with your customers or remote teams.
With Sites, the team can work together to create attractive, high-quality websites without any coding experience. They can easily pull things from Google Workspace apps and drag and drop them onto a grid or template.
9. Deliver a consistent experience across devices
Google Workspace for Business works on any internet browser, but Google Chrome offers the best thing. Users can set up a Google Chrome bookmarks bar and sync Chrome across all the devices they use to access Google Workspace.
Conclusion
Whether you run a small startup, medium-sized business, or large organization, Google Workspace for Business can be an ideal solution for seamless video conferencing, smooth communication, and collaboration. Perform tasks and share files. If you’re interested in the Google Workspace business plan, check out our comparison with Microsoft 365 for a home to get the best productivity plan to suit your preferences and needs.